Serials Glossary


C/Sep. See "Classed as Separate".

Claiming. The process of contacting a publisher or vendor to request supply of material missed or overdue on subscription, standing order, or backfile order.

Classed as Separate or Cataloged Separately or CAS. Volume(s) in a monographic series of a variety of subject areas; each volume receives its own call number and bibliographic record.

CONSER. Co-operative Online Serials Program, originally planned in 1973 as the Co-operative Conversion of Serials Program to convert manual serial cataloging into machine-readable records. The full CONSER data base resides on the OCLC online system. See now PCC.

CONSER record. A bibliographic record for a serial that has been authenticated by at least one participant in the CONSER program.

Continuing integrating resource. An integrating resource issued over time in a series of iterations with no predetermined conclusion. Most integrating resources are continuing.

Continuing resource. A bibliographic resource that is issued over time with no predetermined conclusion. Continuing resources include serials and ongoing integrating resources.

Current number. The last-issued number of a newspaper or serial publication and bearing the most recent issue number and/or date. Also called 'Current issue'.

Current serial. An individual serial (q.v.) publication to which the library has a continuous subscription, or has the expectation of receiving further issues.

Earliest entry cataloging. All changes to a serial title are kept on a single record with the description based on the earliest issue and title changes, etc. recorded in notes.

Electronic serials. Serials in electronic format, which may be accessed at one or more sites, or from a remote server. They may be individual titles or part of electronic collections, some created by an individual publisher, and others aggregated collections covering a range of publishers.

Enumeration. The scheme used by a serial publication to identify distinct issues within a numerical sequence. Common enumeration elements are: volume/no. and month/year.

Finite integrating resource. An integrating resource issued over time with a predetermined conclusion; intended to be completed in a finite number of iterations.

Finite resource. A bibliographic resource that is issued once or over time with a predetermined conclusion; completed within a finite number of parts or iterations. Includes monographs and finite integrating resources.

Frequency. Indicates the expected publication occurrence; any changes in the publishing frequency should be noted on the bibliographic record of a title.

Holdings. The volumes or parts of serial publications possessed by a library.

Integrating resource. A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole. An integrating resource may be finite or continuing. Examples of integrating resources include updating loose-leafs and updating Web sites.

ISSN. International Standard Serial Number. An internationally agreed upon standard number that identifies an item (serial) uniquely.

Issue. A particular publication, complete in itself, of a serial or periodical which is issued at intervals or in parts.

Issue date. The specified day, date, month or period by which the date of publication of a particular issue of a serial may be identified.

Issue number. The number given to a separately issued part of a serial to distinguish it from other issues. Numbers may run consecutively from the first issue onwards, but if the issues are divided into volumes, a new sequence of issue numbers commences with each volume.

Journal. A newspaper or periodical. Particularly a periodical issued by a society or institution and containing news, proceedings, transactions and reports of work carried out in a particular field.

Latest entry cataloging. All changes to a serial title are kept on a single record with the description based on the latest (most recent) issue and earlier titles, etc. given in notes.

Loose-leaf publication. A serial publication which is revised, supplemented, cumulated, and indexed by means of new replacement pages inserted in a loose-leaf binder; such publications are used where the latest statements and revisions of information are important. See Updating loose-leaf.

Magazine. A periodical publication as distinct from a newspaper, separate issues being independently paginated and identified by date rather than by serial number.

Microcard. 1. a term, trade-mark of the Microcard Corporation which refers exclusively to a 5 x 3 inch card with images arranged in a specific manner and can be either transparent or opaque. 2. An opaque card of varying size on which microcopies have been reproduced photographically. It differs from other microforms in that the prints are positive as well as being opaque and cannot be directly reproduced. See also Micro-opaque.

Microfiche. A flat sheet of film, generally 4 x 6 inches, bearing in horizontal and vertical rows micro-images of the text of a publication. It may be positive or negative.

Microfilm. A strip of film, either 16 or 35 mm wide, bearing a number of micro-images in linear array. It may be positive or negative.

Microform. A generic term for any medium, transparent or opaque, bearing micro-images.

Micro-opaque. A copy of the whole, or part, of a book or other document made by means of microphotography, the print being on opaque paper or card. May be made solely by photographic means or by a printing method. See also Microcard.

Monograph. A type of publication which is nonserial - an item either complete in one part or complete, or intended to be complete, in a finite number of separate parts. Loosely used as an equivalent for book (examples: a novel, a set of encyclopedias).

Monographic Series. This is another term for "series".

Multipart item. A monograph complete, or intended to be completed, in a finite number of separate parts. The separate parts may or may not be numbered.

Multivolume monograph. See Multipart item.

Newspaper. A publication issued periodically, usually daily or weekly, containing the most recent news.

Periodical. A publication with a distinctive title which appears at stated or regular intervals, without prior decision as to when the last issue shall appear. It contains articles, stories or other writings, by several contributors.

PCC. Program for Co-operative Cataloging, formed in 1995 to expand access to collections by cataloging to a level that meets mutually-accepted standards. In 1997, PCC merged with CONSER, and the current situation is that PCC is the umbrella organization with four components - CONSER, BIBCO, NACO, and SACO.

Section. A separately published part of a bibliographic resource, usually representing a particular subject category within the larger resource and identified by a designation that maybe a topic, or an alphabetic or numeric designation , or a combination of these. See also Subseries.

Serial. 1. A continuing resource issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion. Examples of serials include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series.

Series. A group of separate items related to one another by the fact that each item bears, in addition to its own title proper, a collective title applying to the group as a whole. The individual items may or may not be numbered.

Subscription agent. A firm or organization which arranges, at the order of an individual or library, for the regular delivery of serials as published, and handles the financial records.

Subseries. A series or serial within a series (i.e., a series or serial that always appears in conjunction with another, usually more comprehensive, series of which it forms a section). Its title may or may not be dependent on the title of the main series. See also Section.

Successive entry cataloging. A new record is made for each serial title or other major change (e.g., main entry); description is based on the latest issue (AACR1) or the earliest issue (AACR2).

Supplement. An item, usually issued separately, that complements one already published by bringing up-to-date or otherwise continuing the original or by containing a special feature not included in the original; the supplement has a formal relationship with the original as expressed by common authorship, a common title or subtitle, and/or a stated intention to continue or supplement the original.

Surrogate. A substitute for the issue of a serial on which a cataloging record is based. The surrogate consists of the title page or the title page substitute, and any other pages providing additional information on which cataloging is based. Surrogates are used when authenticating member cataloging, resolving problems, or performing authority work.

Updating database. An integrating resource that consists of a collection of logically interrelated data stored together in one or more computerized files, usually created and managed by a database management system.

Updating loose-leaf. An integrating resource that consists of one or more base volumes updated by separate pages that are inserted, removed, and/or substituted.

Updating web site. An integrating resource that consists of a web site that is updated.

Sources Cited:

Central Queensland University Library (CQU), COMPASS Tutorial Page. 1 April 2003.

Council of New Zealand University Libraries. 25 March 2003. NZUL%20Stats%20Glossary_1.pdf

Dartmouth College Library Acquisitions Services, Serials Item Record Page. 1 April 2003.

Library of Congress, Appendix G Glossary. 26 March 2003.

Northwestern University Library, Serials Department. 1 April 2003.

University of California, Davis Library. 28 March 2003.

University of Florida. Acquisitions Manual Page. 1 April 2003.

University of Southern Mississippi Cataloging Glossary. 20 March 2003.

AACR2 Revision 2002

Hawkins, Les and Jean Hirons, "Transforming AACR2: Using the revised rules in Chapters 9 and 12," June 22, 2002. Available:

Hirons, Jean L., "Reflections on Seriality" Serials Librarian, v. 43 (2) 2002, pp. 123-141.

Prytherch, R.J. Harrod's librarian's glossary and reference book. 9th ed. Aldershot, England : Gower Publishing Company Limited, 2000.


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