Metadata for Digital Collections

Metadata creation and enhancement is a partnership between Bibliographic Services and McCain Library. Special Collections librarians and Digital Collections staff select and digitize materials from the special collections. Basic metadata creation (administrative, descriptive, and technical) occurs during the digitization process, and most records are made available for public view and use without delay. Bibliographic Services is responsible for enhancement of selected metadata fields, including title, description, creator names, dates, subjects, and geographic locations.

A workflow process document for Bibliographic Services personnel is stored on the BibServices shared drive.

University Libraries uses CONTENTdm to organize, manage, and display its Digital Collections. Multiple collections with more than 15,000 items are available for the use of researchers. A wiki is used to keep a master log of materials ready for metadata enhancement. Digital Collections staff members add information in the wiki when new materials are added to CONTENTdm. When Bibliographic Services completes the enhancement of metadata for collection materials, that information is also added to the wiki.

The chart below is updated monthly to show the status of metadata enhancement of digitized materials.

Metadata Enhancement Underway in Assigned Collections

(Last Update: April 23, 2014)

Coll Size
Enhanced
Remaining
Complete
AAEC Editorial Cartoons
1,924
1,623
301
84.36%
de Grummond Children's Books
193
176
17
91.19%
de Grummond Children's Literature
514
0
514
Historical Manuscripts & Photographs
3,656
100
3556
2.74%
Mississippiana
41
2
39
4.88%
Rare Books
497
10
487
2.01%
Tatum Family Records
296
296

Best Practices for Metadata Entry

A locally developed best practices document guides the entry of metadata into more than 40 fields based on an extended Dublin Core set of elements. Metadata Best Practices for Southern Miss Digital Collections in its current form was developed and expanded from an earlier document. It is kept current to reflect our practices and national standards of metadata entry. Periodic meetings of Bibliographic Services and Digital Collections personnel for discussion of changes to the metadata fields are carried out. Changes to the document and our entry standards are made in the interest of providing the best possible searching results to users of the digital files.

 

Linda Ginn, April 23, 2014

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