Metadata for Digital Collections

Metadata creation and enhancement is a partnership between Bibliographic Services and McCain Library. Special Collections librarians and Digital Collections staff select and digitize materials from the special collections. Basic metadata creation (administrative, descriptive, and technical) occurs during the digitization process, and most records are made available for public view and use without delay. Bibliographic Services is responsible for enhancement of selected metadata fields, including title, description, creator names, dates, subjects, and geographic locations.

A workflow process document for Bibliographic Services personnel is stored on the BibServices shared drive.

University Libraries uses CONTENTdm to organize, manage, and display its Digital Collections. Multiple collections with more than 15,000 items are available for the use of researchers. A wiki is used to keep a master log of materials ready for metadata enhancement. Digital Collections staff members add information in the wiki when new materials are added to CONTENTdm. When Bibliographic Services completes the enhancement of metadata for collection materials, that information is also added to the wiki.

The chart below is updated monthly to show the status of metadata enhancement of digitized materials.

Metadata Enhancement

(Last Update: April 1, 2014)

Coll Size
Enhanced
Remaining
Complete
AAEC Editorial Cartoons
1,924
1,623
301
84.36%
Civil Rights in Mississippi Digital Archive
1,639
1,529
110
93.29%
de Grummond Children's Books
193
176
17
91.19%
de Grummond Children's Literature
514
514
Finding Aids
65
65
0
100.0%
Gene Taylor Papers
H.A. and Margret Rey Papers
495
495
Historical Manuscripts & Photographs
3,656
100
3556
2.74%
Kate Greenaway Papers
343
343
Maps
80
31
49
38.75%
McLoughlin Bros. Papers
838
838
Mississippiana
41
2
39
4.88%
Oral History
423
423
Rare Books
497
10
487
2.01%
Robert Waller Photographs
1780
30
1750
1.69%
S.G. Thigpen Papers
255
255
Southern Miss History
2,054
629
1,425
30.62%
Tatum Family Records
296
296
USM Art Museum
206
206
0
100%
Totals
15,299
4,401
10,602
28.77%

Best Practices for Metadata Entry

A locally developed best practices document guides the entry of metadata into 43 fields based on an extended Dublin Core set of elements. Metadata Best Practices for Southern Miss Digital Collections in its current form was developed and expanded from an earlier document. It is kept current to reflect our practices and national standards of metadata entry. Periodic meetings of Bibliographic Services and Digital Collections personnel for discussion of changes to the metadata fields are carried out. Changes to the document and our entry standards are made in the interest of providing the best possible searching results to users of the digital files.

 

Linda Ginn, March 1, 2012

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