Connexion: 949 and 990 Fields

Before exporting, make sure that you have added the correct 949 information. At least two 949 fields are required for export to Millennium:

  • Command 949 (one per bib record)
  • Item Record 949 (one for each item record)

Command 949

The command 949 contains commands that specify the III record type, any overlay information, and the bib location code. Refer to the list of Connexion function keys for the correct keys to use with each macro. Refer to the Location Codes web page for Bib Location codes. Indicators of the command 949 field are blank. Here is an example of a Command 949 field.

    949 _ _ *recs=b;ov=x;bn=mm;

The command 949 always begins with an asterisk, and commands are always followed by a semicolon with no space.

    *recs=b
    First element of all our bib location macros.
    ov=x
    Tells the system that we do not want this record to overlay anything. If you want to overlay a specific bib record already in Millennium, you must specify the Millennium bib record number in this spot, such as .b1234567; .
    bn=mm
    Bib Location code. The code will appear in the bib record fixed field in Millennium. In the example above, mm is the bib location code for the McCain Mississippiana Collection. See the Location Codes web page for Bib Location codes (and Item Location codes).

Item Record 949

The Item Record 949 consists of subfield information that will fill in specific areas in the Millennium item record. The field is similar to 949 macros we used for Sirsi. Because commands and subfields cannot be combined in a single macro, subfield information has to be in a separate 949. Indicators for the Item Record 949 are blank and 1.

This example is for an item record for a McCain Special Collections book. See the table below for information about the macro elements.

    949 _ 1 |z 050 |i 32280005850276 |l zzzzz |n kw 4/19/10 |n oclc13727732 |p $50.00 |s o |t 2

    |c
    Volume number. Insert as needed for multiple volumes.
    |z
    MARC tag of Call Number. This is important for call number indexing. Use 050 for all LC call numbers. Use 099 for local call numbers, and 086 for SuDoc numbers. The macros contain this information.
    |g
    Copy number (will not be used in most cases).
    |i
    Item ID (barcode)
    |l
    (Small "L") Item location. Do not confuse with Bib Location. Do not use a Bib Location code in this subfield. We have 16 bib locations, but over 60 possible item locations. Because there are so many possible item location codes, macros are set with a default Millennium location code -- zzzzz -- and it is the responsibility of the cataloger to insert the correct item location code in the item record. This can be done in Connexion or in Millennium. If the code is put in after the record is exported to Millennium, the pop-up table of codes will be helpful. Otherwise, refer to the Location Codes web page for the list of Bib Location codes and Item Location codes.
    |n
    Internal Note. This field will contain the OCLC number, which the macro will copy into the 949 field. There will be a separate |n for the cataloger's initials and date.
    |p
    Price. The macros are set to contain the library's default item price of $50.00
    |s
    Status. This indicates that the item is available (circulating items), for library use only (non-circulating), or restricted (Archives items). Status codes are: "-" (single hyphen) for Available; "o" for Library Use Only; and "x" for Restricted.
    |t
    Type. This is the item type code. Unlike Sirsi item types (a mixture of material types and collection names), Millennium item types are based on physical format and are represented by numerical codes. As with item locations, there is a pop-up table for item types in Millennium if needed.

990 Field for Initials in the Bib Record

The 949 macros will also insert another local field, 990, into the bib record. Subfield a will contain the cataloger's initials. Once the record is in Millennium, subfield b and initials will be added each time someone modifies the record.

 

 

 

 

Kathleen Wells, May 2010

 

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