Cataloging Juvenile Collection Materials

Materials for the Juvenile collections in Cook and USMGC will be cataloged to De Grummond standards, since many of these titles will eventually be relocated to the De Grummond Collection. Exceptions: these materials differ from De Grummond books in that they will be barcoded and labeled instead of receiving acid-free slips.  New materials must now have plastic covers and dust jackets.

Basic steps in cataloging juvenile materials:

See, Edit Cataloging Procedures for general information on editing bibliographic records. In addition, use the following guidelines for juvenile materials.


1. Check record to see if it matches the book. The main difference from cataloging for the regular collection involves the treatment of printing dates. In the De Grummond standards, each printing of a work receives its own catalog record, provided that the printing is identified by a date distinct from earlier dates of publication. For example:
On t.p. verso: c1956, reprinted 1965
Edition of 1959, 8 th printing, 1970
c1974. Tenth printing

The first two examples would require records for the 1965 and 1970 printings, respectively, instead of using the records for the original dates of publication. For the third example, we would use the record for the 1974 edition; a printing statement not associated with a unique date, or one that explicitly states a printing in the same year as the original date of publication, does not create the need for a new record. Remember that for juvenile materials, unlike other collections, different printing dates cannot be represented on the same record. If you have a record that matches your book except for a different printing date, you will need to find an exact match or give the book to Kathy to create a new OCLC record for the printing you have in hand.

2. If you have a matching record, check the call number. Call numbers need to fit into our shelf arrangement. Juvenile fiction is classed in PZ.

LC call no. If changed in any way other than adding a date, the call number must be moved to an 090 field. Some numbers you may encounter that are no longer valid:

PZ3, PZ4-old LC call numbers for adult fiction. These are no longer used. If a work is cataloged as adult fiction, it should be classed in the appropriate literature number (e.g., PS for American literature).
PZ8.7-obsolete LC call number for juvenile humor; now classed in PN.
PZ8.9-obsolete LC call number for miscellaneous stories; now classed in PZ7.
PZ9-obsolete LC call number for history and geography; now classed with subject.
PZ10-obsolete LC call number for science; now classed with subject.

090 Local call no. Supplied by cataloging institution. If we create a call number from scratch or modify an LC call number in any way other than adding the date, it goes in the 090 field. Some numbers to remember:

PZ5-Collections of children's stories by various authors
PZ7-General children's fiction
PZ8-Fairy tales
PZ8.3-Nursery rhymes, stories in rhyme
PZ10.3-Animal stories

Call number structure in PZ consists of the first two elements of the call number (PZ7, 8, etc.) plus an author Cutter and a title cutter consisting of the first two or three letters of the first word (except articles) of the title, e.g.:

Author: Gág, Wanda,|d1893-1946
Title: Millions of cats
Call number: PZ7.G121|bMi 1977

When creating a call number, always check our online call number index to fit the number into our existing range. Titles for which we already own other editions should be given the same call number with a different date. Works in a given subject area by the same author should have the same Cutter number. For example, if creating a call number for an animal story by Anne H. White, check our books by White in PZ10.3 to get her author Cutter and to fit your book into the index. Due to the requirements of fitting each author alphabetically into the call number index, an author may have a different Cutter in, for example, PZ 7 than s/he does in PZ8. If you are unsure about which call number to assign, please see Kathy.

3. If you are adding a call number to an OCLC record that doesn't have one, type it in the 090 field. Lock and replace the record in OCLC before editing any other fields in the record.

4. If the 300 field does not include the number of pages, count the pages and supply the total in brackets. Many children's books do not have numbered pages, but for research purposes, we include the number of pages in our records. Example: [32] p.

5. If the book has a series coded 490 0, change it to 440 0. Change author/title series (490 1 /800 combination) to 440 0.

6. If the book indicates the age or grade level of the target audience, include this information in a 521 field, e.g. 521 1 Ages 8 and up.

See Bibliographic Formats and Standards for indicators for this field and how to apply them.

7. If a book is signed by the author, add a 590 field: 590 Cook Library inscribed by the author. (or: USM Gulf Coast Library copy inscribed by the author.)

8. If the record contains children's subject headings (6xx fields with second indicator 1), change the indicator to zero.

9. If the subject headings do not have the "Juvenile" subdivisions, add them as appropriate. Examples:
Cats $v Juvenile fiction. (short stories about cats)
Cats $v Juvenile literature. (nonfiction book about cats as pets)
Cats $v Juvenile poetry. (children's poetry about cats)
Children's stories. (anthology of miscellaneous stories. To add "Juvenile fiction" here would be redundant.)

10. If the book has an illustrator and there is no 700 field for him/her, add one with $e ill. after the name. Example: 700 1 Smith, Anthony B., $e ill.

11. Use the 949 field for Cook Juvenile materials (AltF4) or the Coast Curriculum Lab (F6). Keep separate statistics for juvenile materials (make JUV and CURRLAB columns).


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