Authority Records for Non-Unique Personal Names

1. In the fixed fields, code the NAME area b , for undifferentiated personal name.

2. For each name to be represented on the authority record, create a 670 field giving, in brackets, the title of the work and the function the person performed in regard to it, e.g. 670 [Author of Higher education in Mississippi ]

3. Then, in a separate 670, cite the title, date, source, and form of name as you would for any other 670 field: 670 Higher education in Mississippi , 1998: |b t.p. (James Stephens) (Note: add the |b information to the 670 field in our local record only if you have the book in hand.)

4. Repeat this sequence of two 670 fields for each name to be represented on the authority record.

5. If a record exists in the OCLC authority file for a name that you are searching for but you feel the record is for another person by the same name, you can download the record into our file and adapt it by adding 670s for our local heading (in such a case, be sure the NAME fixed field is coded b ).

Example of DLC authority record for non-unique name:

ARN: 4407949      
Rec stat: c Entered: 19970814    
Type: z Upd status: a Enc lvl: n Source:
Roman: | Ref status: n Mod rec: Name use: a
Govt agn: | Auth status: a Subj: a Subj use: a
Series: n Auth/ref: a Geo subd: n Ser use: b
Ser num: n Name : b Subdiv tp: n Rules: c

1 010 n 97081861
2 040 DLC |c DLC |d GU-AV
3 005 19990624052804.8
4 100 1 Stephens, James
5 670 [Defendant in Speech of John W. Ashmead ... ]
6 670 Opening speech of John W. Ashmead, ... 1859?: |b 2nd t.p. (James Stephens)
7 670 [Author of Francis Bacon and the style of science}
8 670 Francis Bacon and the style of science, 1975: |b t.p. (James Stephens)
9 670 [Panelist on Issues unlimited]
10 670 Issues unlimited. [1971-12-05, Jesse Jackson], 1971: b caption credit (James Stephens, Jet Magazine)

Fields that would be added to reflect a local heading:
040 Add |dMUS to the end of the 040 field.
670 [Author of Higher education in Mississippi ]
670 Higher education in Mississippi , 1998: b t.p. (James Stephens)

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