Acquisitions Fund Terms

Encumbered

The Encumbered field displays in relation to both funds and vendors.
In funds, the encumbered amount is the money committed to be spent from a particular fund. Unicorn automatically maintains the amounts as orders are placed. The Encumbered amount includes orders placed from a particular fiscal cycle that have not yet been invoiced, paid, canceled, or removed.
In vendors, this is the total amount of money committed to the vendor in orders, which have not yet been invoiced or paid. Unicorn automatically keeps track of the amount currently encumbered.

Invoiced

The Invoiced field displays in relation to both funds and vendors.
In funds, this is the amount invoiced as invoices are entered into the system and linked to orders. The Invoiced amount includes orders placed from a particular fiscal cycle that have been invoiced, but never paid, canceled, or removed. If the library creates invoice records and links orders to invoices, then Unicorn tracks the total amount invoiced for each fund. If the library does not link invoices to orders, this field remains empty.

In vendors, this is the total amount of money billed to the library on invoices entered at the workstation that has not yet been paid to the vendor. The Invoiced amount includes all invoices associated with the vendor, whether or not they have been linked to an order.

Note: Once an order amount is invoiced, it is no longer encumbered.

Paid or Amount Paid

The Paid field displays in relation to both funds and vendors.
In funds, this is the amount paid to vendors out of the particular fund. The Paid amount includes orders placed from a particular fiscal cycle. Unicorn automatically maintains the amount as orders are placed, removed, and processed.

Note: Once an order amount is paid, it is no longer invoiced.

In vendors, this is the total amount of money paid to the vendor in this particular cycle. Unicorn automatically maintains the amount as orders are placed, removed, and processed.

Free Balance

Unicorn tracks the fund balance that is still available to encumber or pay orders. The free balance is that portion of the budget neither committed (encumbered) nor spent (paid). In addition, the free balance may display as a percentage of the budgeted amount.

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