Services for Faculty and Staff

University Libraries provides a wide range of services to Southern Miss faculty and staff. Faculty and staff have full access to all print and electronic resources in the Libraries' collections. Services of special interest may include classroom instruction from a librarian and course reserves. Use the links below to learn about specific services available to you.

Guides for Faculty and Staff

For general information about Cook Library’s facilities and services for faculty and staff, visit the Welcome to Cook Library guide.

For more specific services and resources, check out our Faculty Development, Citation Analysis, Copyright Basics, or Curriculum Materials Center guides or visit one of our many subject guides.

Checkout & Borrowing

- A University issued identification card is required to checkout items from any University Libraries location.

- Circulating collections in Cook Library can be checked out according to the following item limits:


100 items at any given time



- Materials can be checked out according to the following circulation periods:


General Collection

Reference materials and atlases

Bound Journals

Media and video equipment

Curriculum Materials Center

Permanent Employees

180 days

1 day

3 days

14 days

14 days


- VHS and DVD equipment is available for check out from the Circulation Desk for a two-week loan period.

- Dry-erase Board Markers are available for checkout at the Circulation Desk. They are due by closing of the day they are checked out.


- Notices:  All library notifications are sent via email to the official university e-mail address.  It is the responsibility of the borrower to return materials on or before the due date/time. The due date receipt that is emailed at the time of checkout constitutes formal notification of due date.  For online renewals, the online notification of the new due date constitutes formal notification.

- Renewals:  There is no limit on the number of times an item may be renewed, provided a hold has not been placed by another borrower.  General circulating items may be renewed two times through the online catalog. Online renewals may occur within 7 days prior to the due date for materials from the general collection. Media and Curriculum materials may be renewed online within 3 days prior to the due date.  Online renewals are not available for reference materials, atlases, bound journals, or equipment.

- Holds and Recalls:  Holds may be placed on any general circulating material by clicking on the “Request It” link in the item record in the library catalog, or in person at the Circulation Desk in Cook Library. Holds are not available for reference materials, atlases, bound periodicals, or equipment.  All materials for which hold requests have been made are subject to recall after 14 days of circulation, regardless of the original due date and category of the borrower.

- Print materials may be returned to the circulation desks or book drops at all libraries.  Non-print materials should be returned to a library service desk.

- Overdue Fines:  All borrowers are subject to fines for items returned after the date due. Fines for general circulating materials are calculated at twenty-five cents ($.25) per day, per item, for each day the library is open.

Items with a circulation period of 30 days or more have a 7-day grace period. Items with a 14-day circulation period have a 2-day grace period. Items with less than a 14-day circulation period do not have a grace period. During the grace period, no fines will be assessed on items returned; however, on subsequent days, fines will be assessed for all days following the due date. Maximum fines assessed will be $50.00 per item.

Fines for overdue recalled materials, reference materials, atlases, and bound periodicals are calculated at $1.00 per day, per item, for each day the library is open. Maximum fines assessed will be $100.00 per item.

Fines for video equipment and dry-erase board markers are calculated at $5 a day, with a maximum fine of $50.00.

- Delinquency:  When five items are kept beyond their date dues, library charges exceed $20.00, or a patron is over the checkout item limit the borrower’s record will be flagged as delinquent. Delinquent borrowers will not be allowed to check out additional materials or renew materials online until overdue items are returned and charges are cleared.

- Damaged Items:  Charges for damaged items are determined and assessed by University Libraries’ personnel based on the extent of the damage and the format. 

- Lost Items:  Library materials declared lost or kept at least 42 days beyond the due date will be billed to the patron’s account.  Lost library materials returned within six months of the original charge are eligible for credit of the replacement and processing fees.

- Appeals:  All legitimate objections related to library charges will be considered. Forms are available at the circulation desk of each University Libraries location or online.

- For more details please review the University Libraries Circulation Policy prior to borrowing library materials.


Interlibrary Loan

- Interlibrary Loan assists faculty and staff by requesting library materials not available at USM from other institutions. Requests can be made by logging into Illiad. Click here to learn more about interlibrary loan services.


- The purpose of the course reserve system is to facilitate access to a resource needed for instructional use by students.  You may search for reserves by using the instructor’s last name or the course name.  Electronic reserves are accessible through the online library catalog and print reserve materials are located at the Circulation Desk in Cook Library.

- Faculty and staff can find information about placing materials on reserve along with electronic reserve submission guidelines here

Borrowing Programs

- Mississippi University Library (MUL) Borrowing Program:  University Libraries is a member of the Mississippi University Library (MUL) Borrowing Program.  The MUL Borrowing Program is a consortium of eight institutions in Mississippi that extend reciprocal, on-site borrowing privileges to current faculty, staff, and students of member institutions. Current students, faculty, and staff in good standing with Southern Miss Libraries are eligible to borrow library materials from the participating universities. Participating institutions are Alcorn State University, Delta State University, Jackson State University, Mississippi State University, Mississippi University for Women, Mississippi Valley State University, University of Mississippi (Oxford campus only), and The University of Southern Mississippi.

Mississippi Universities Library (MUL) borrower's cards are available from the circulation desks at Cook Library and Gulf Coast Library. The cards are non-transferable. Participating libraries will honor MUL borrowing cards when they are presented in conjunction with a valid picture identification card issued by The University of Southern Mississippi.

Loan periods are designated by the lending institution. Return of borrowed materials to the lending institution and any overdue fines are the responsibility of the individual borrower. Charges for damaged or lost material will follow the governing circulation policy of the lending institution.

For more information about the MUL Borrowing Program, please contact Sarah Mangrum, Access Services Librarian at Cook Library.


OCLC Reciprocal Faculty Borrowing Program:University Libraries is a member of the consortium of over 151 institutions that extend reciprocal, on-site borrowing privileges to visiting faculty members. Borrower's cards are available at the Circulation Desk at Cook Library and participating libraries are provided at  It is recommended that the Reciprocal Faculty Borrowing Program card and the Southern Miss identification card are presented at the Circulation Desk upon arrival at the participating library. Southern Miss Faculty members are personally responsible for any items borrowed from other libraries. Loan regulations vary, and regulations of the lending institution must be observed.

For more information on the Reciprocal Faculty Borrowing Program, please contact Sarah Mangrum, Access Services Librarian.

Research Help

Visit the Ask-a-Librarian page for research assistance via telephone, e-mail, or chat. For one-on-one or small group help, schedule a research consultation with a librarian.


University Libraries’ instructional services program encourages collaboration between librarians and course instructors as a vital part of the educational process to help students learn research, critical thinking and information literacy skills. Librarians provide instruction using a library classroom, non-library classrooms and Blackboard in order to provide convenience for faculty and students.


Instruction requests– librarians teach information literacy and library research skills to classes upon request

Room Reservations

Cook Library has several rooms to meet the needs of our community.  Cook Library Room 123, Room 110, Cook Library Art Gallery, and SLIS Room 208 can all be reserved by a faculty or staff member.  Fill out the Cook Library Room Reservation Form to request one of the above rooms. 

Faculty, staff, and students can make reservations for group study rooms by using the online reservation system.  If it is your first time using the system you will need to make an account and will then be able to make reservations. 

Collection Development

To recommend a resource be added to one of the library collections, contact the appropriate faculty liaison or librarian or use the Suggest a Purchase form.

Use this form to inquire about a book, journal, or other type of resource listed in the library catalog as new materials ordered or in processing.

Report a problem with a record in the Libraries’ online catalog using this form.

Technology Help

For information about printing, faxing, scanning, public computers, wireless access, and passwords, please see below.

Printing: The University of Southern Mississippi uses the WEPA system. Click here for more information on using Wepa.

Faxing: Faxing is available at the Circulation Desk, located in the lobby of Cook Library. Local faxes are $1.00 flat rate. For long distance faxes the first page is $2.50 and additional pages are $1.00 per page.

Scanning: Multiple scanners are available in the Learning Commons on the first floor of the Cook Library.

Public Computers: 307 PC’s are available throughout Cook Library along with 8 iMac Computers in the Learning Commons on the first floor. iTech maintains a complete list of available public computing.

Wireless Access: Is available on campus. Go to iTech's site for additional information

Passwords:The University of Southern Mississippi has a self-service Campus ID password management portal.


Other Help

For information about affiliated services located inside of Cook Library, please see below.

Individuals with Disabilities

Students requiring special assistance in the University Libraries should be registered with the University's Office for Disability Accommodations, which will help to ensure that the libraries are aware of all reasonable and appropriate accommodations.

Other inquiries about library services and assistive technology may be made by phoning or visiting any service desk located within a particular library or by using Ask-a-Librarian.